When organising an event, you’re confronted by lots of decisions. Choosing an event venue is arguably, the decision which will have the largest impact on your event. The event date, catering, and attendees’ experiences – all are affected by which venue you choose.
Sound a bit intimidating? Don’t worry. Just keep these points in mind when searching for your next event space:
You’ve probably already considered this. For a local event, you may be looking for a venue close to home or work for your attendees. If you’ve got attendees traveling from afar, pick a venue with good accommodation, public transport and parking options. Remember that locals will account for traffic but out-of-area people won’t.
Pick a venue which attendees can locate on their mobile. These days if you can Google it, you can get there pretty easily, but if you can’t… well, most people won’t bother.
You need to know that you’re going to fit everyone in the venue comfortably. It’s that simple. If you overcrowd the room or if you have an intimate group in a huge space then the event simply won’t go well.
Also if you’re catering, then make sure your chosen venue has the room to allow people to be served and to eat in comfort.
3. SERVICES AND AMENITIES
Does it have tables, chairs, linens, crockery, etc which you can use? If a venue has these kind of items, you can save money and effort by using what they have, assuming it matches your theme and ambience.
Does it have a setup/clean up crew? If these services aren’t available you’ll need to build your event team or find volunteers. In fact getting crew on your side is always a good idea, but that’s a story for another time.
Does it have AV capabilities? Some do, some don’t and you need to know, ahead of time.
How does the room work? Will it let you do what you want to do?
If you can, then walk through the venue at least once, making note of important things such as where the outlets are and where AV equipment is or can be located. Most venues will present options for you to inspect and get a feel for the site, cost-free.
Pay special attention to the existing decor. What style is the architecture and what does the building’s interior convey? If you’re holding a gala, you’ll likely need different venue accommodations than you would for an expo. The less the event space matches the desired feeling of your event (upscale, high tech, etc.) the more decorating you’ll need to do to make up for it.
Getting the cost right for events is sometimes tricky. You have to balance affordability with style. Your attendees will know if you try to skimp on venue costs but then paying too much makes your event non-profitable and who wants that? This is one of the many reasons that it’s vital to know your audience. Put them in a place where they’ll feel comfortable and cared for.
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At Our Place Melbourne we are passionate about doing everything we can to make your event outrageously successful. Despite only launching in March 2017 we have made a big impact with our high value offering, our dedication to community, and our commitment to offering a uniquely personalised event hosting service for all of our clients and their guests. Stay tuned for our next big announcement. It’s always just around the corner. And please, don’t hesitate to contact us here, or in Facebook. Or email us on firstname.lastname@example.org We are only a message away.