A celebration of any type, may it be a holiday party or a celebration of a team victory, builds positive morale which results in increased employee motivation. But with the planning of the corporate parties comes a lot of stress and responsibility. There is a lot that needs to be considered when planning it: selecting the venue, determining how food and drink will served, selecting the right decor and music, and more. With so many items to check off your party planning to-do list, there are a lot of things that can get missed.
To help you plan the perfect celebration, avoid these common mistakes when planning a party:
- Not having one – This is the worst thing you can possibly do. When you fail to recognize the need to celebrate, employees are left feeling like a cog in the machine. They begin to feel that they are not valued in the company and their contributions to your success are not appreciated. And that can send morale and commitment plummeting.
- Not requesting an RSVP – You can assume that everyone in the office is coming, but that may not be accurate. Ask your employees to provide RSVP’s for themselves and any plus ones, or, if its a family friendly event, their head count.
- Not knowing the exact number of guests – This will probably happen if you fall into the trap of number 2. It’s important to have an idea of the number of people who will be attending the party to ensure everyone has a quality experience.
- Planning without a budget – Decide on your budget before you make the call. Your employees are probably wanting end of year bonuses, so don’t blow those bonuses on single party. Take the time out to sit and decide how much you can afford to spend on your event. And remember that if you involve employees you can request that everyone sign up to bring something, whether it be food or decorations. This can significantly reduce your costs.
- Not having a “Plan B” – While it’s great to have confidence in your party’s success, it’s also smart to be prepared in case things don’t quite work out. Always have a contingency plan. Keep in mind that you’ll rarely (most of the time never) have to resort to your backup options. But having a “Plan B” is the difference between going into panic mode and knowing exactly what to do if things start to go downhill. Don’t ever leave yourself without options.
- Not Planning Activities – So you’ve booked the event place, you got your music and you have arranged the catering. What else do you need? You need to plan on something for people to do. Sometimes socializing will be plenty of fun, but it can get awkward under certain circumstances. It’s always best to have a few fun activities or networking games that will give everyone something to talk about during those awkward moments.
- Over-scheduling – It’s important to make sure that your event attendees have enough time to network and mingle with people, enjoy themselves, and, if you have activities going on in different locations, enough time to get from place to place. No one likes being over scheduled, and it’s important to make sure your guests don’t feel rushed.
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At Our Place Melbourne we are passionate about doing everything we can to make your event outrageously successful. Despite only launching in March 2017 we have made a big impact with our high value offering, our dedication to community, and our commitment to offering a uniquely personalised event hosting service for all of our clients and their guests. Stay tuned for our next big announcement. It’s always just around the corner. And please, don’t hesitate to contact us here, or in Facebook. Or email us on email@example.com We are only a message away.